Our goal is to help you set and maintain disaster prevention to avoid catastrophic data loss or worse
Every business uses IT, no matter its size or industry. Even if your business is not IT-based, there are still many functions that you perform digitally. From simple word-processing and spreadsheet programs through to complex employee management and financial systems, CRM systems, websites, marketing, and much more The amount of data a small business holds can be staggering.
How Safe is Your Data?
Have you ever considered whether or not your operations could run if all your IT systems went down? If you suffered a major IT outage, is all your data secure and can it be recovered easily?
If the answer to these questions is "no" or "I don't know," now is the time to start thinking about implementing an IT disaster and recovery plan. If you don't yet have one in place, your data is vulnerable. All it takes is one problem, such as your business premises flooding or a virus to spread throughout your network, for you to lose your IT systems and the data they contain.
What is IT Disaster Recovery and Prevention?
IT disaster recovery and prevention have two main purposes:
- Recognizing vulnerabilities and putting measures in place to rectify or prevent them
- Having a contingency plan in place so the business can continue in the event of a disaster
We can help you present these as instructions, written into a formal company policy that every employee understands. Everyone needs to know how to execute the plan should the need arise.
Creating an IT Disaster Recovery and Prevention Plan
Creating your plan is crucial if you want to prevent your business from being paralyzed in the event of a disaster. We can take your business through the several steps required for this process. Every step is important and should not be skipped.
Audit Your Business
In the first step of this process, we will carry out an audit of your business, business premises, IT systems, processes, and equipment for issues and areas of risk. For example, exposed wires pose a fire risk, which risks your data if you have no backup or employees have no way of working if IT systems go down.
Once we have worked with you to complete your audit, we will take two immediate actions. First, we will identify which risks can be fixed immediately. For example, building and equipment repairs to minimize fire and flooding risk can be tackled straight away. And we could install anti-virus software quickly to protect your system from malware, hackers, and viruses.
The second action would be to identify which risks require a process to manage them successfully, which leads us to step two of how we create an overall IT disaster recovery and prevention plan for your business.
Create a Safety Plan That Covers all Eventualities
Once we outline the areas of risk that require a process, we can work with you to create a plan that lays out exactly what to do in each scenario.
Some plans could be simple processes, such as ensuring each new employee has system passwords set up before they start at the company. Some may involve larger, more complex scenarios, such as how employees will continue to work when all systems go down.
We’ll ensure that every part of your plan is clear and easy to understand. There is no point in having a plan that nobody can understand. To create awareness of the plan, we recommend that all existing employees receive training. New starters to the business should receive this training as part of their induction program.
Establish the Chain of Communication
Your IT disaster recovery and prevention plan must have clear lines of communication should a disaster take place. This is usually done by the department, with one individual having the responsibility to communicate and coordinate with the rest of the team. A second or third individual should be able to take control if the first individual is unable to do this.
We can make sure that you don’t fall into common traps. For example, an often-overlooked aspect of establishing the chain of communication is ensuring that employee contact details are up-to-date and available offline and outside of the company IT systems.
Implementing Power Supply Backup
Your entire IT infrastructure is useless if you don't have the power supply to switch it on. Power outages can last for days, which means your business may be down for the duration, too. To circumvent this issue, we establish a backup supply, so that you have a way to continue running things if your main power source goes down .
Implement Data Recovery
Data corruption and loss are genuine threats. Should either one occur, it can flatline a business. Data backup and recovery are vital.
We will back up your data to multiple physical and geographical locations. Additionally, we’ll ensure data is backed up on physical devices, such as external hard drives, as well as virtually, such as in the cloud. By doing this, we will not only prevent catastrophic loss, but it will also allow your employees to access the data required to work remotely.
Set up Remote Working
Equipping your employees with the tools necessary to continue working from anywhere adds flexibility to your business. It also allows them to continue working should a disaster occur, which is good for your business, your staff, and your clients.
Technology and its associated threats are ever-evolving. A disaster recovery plan that worked last year may not be as relevant today. We review and update IT disaster plans regularly so that our clients can stay on top of their risk management.
I Don't Have an IT Team. How Do I Set Everything up?
Many small and medium businesses don't have an IT team to carry out this essential work. The good news is that you can hire our third-party IT specialists to do it for you. IT consultants, such as the team at Renascence, are experts at creating and implementing IT disaster recovery and prevention plans.
To understand more about protecting your business, get in touch. We'll consider your circumstances and explain how we can help keep your data and IT systems safe.
Getting Started with Cloud Server Solutions
When you choose cloud server solutions, we migrate your business with ease, ensuring you do not lose data. You may be surprised at how quickly we can migrate everything over in the background, so you can keep working without any outages.
You may prefer a hybrid between cloud server solutions and on-premise storage, which we can implement to benefit you. Our cloud server solutions are custom-built for your company, expanding on your strengths and mitigating any weak spots to create a system that makes your business better.
Before we suggest any technology or services, including cloud server solutions, we thoroughly analyze and examine your business, what is working, and what will help you reach your goals. We consider ourselves partners in your success, and we are dedicated to customer service.
To learn more about cloud servers, reach out to our team. Contact us online, call us at 510-552-6896, or email firstname.lastname@example.org.